Office Coordinator and Team Assistant

Infomedia Ltd (ASX:IFM) is a leading global provider of DaaS and SaaS solutions that empowers the data-driven automotive ecosystem. Infomedia’s solutions help OEMs, NSCs, dealerships and 3rd party partners manage the vehicle and customer lifecycle. They are used by over 250,000 industry professionals, across 50 OEM brands and in 186 countries to create a convenient customer journey, drive dealer efficiencies and grow sales.

Position Purpose:

The purpose of this role is to provide operations and administration support, to ensure the smooth running of Infomedia’s Sydney Office.

Type of Employment: Part-time, 25 hours per week in office

Key Responsibilities:

Office Admin

• General Office Management
• Organise and manage events and functions
• General front desk duties, including accepting deliveries and greeting guests
• Managing mail and booking couriers for the office
• Purchase office equipment and supplies as required
• Maintain weekly kitchen supplies
• Contact for the building’s management team and cleaners, including notifying them of any repairs
• Managing office security procedures, including security passes
• Act as a Chief Fire Warden ensuring compliance with safety regulations to maintain a secure workplace environment

Team Assistance

• Book travel for the Sydney Executive Team as needed
• Review and submit all office related invoices to Accounts
• Accurately process Executive team members’ expense claims, ensuring compliance with company policies
• Any other ad-hoc assistance that can be provided to teams
• Support Executive Assistant to the CEO as needed

What you’ll bring:

• 3+ years plus in administration and/or similar role
• Excellent Communication skills and attention to detail (verbal and written)
• Able to multitask and juggle multiple tasks
• Self-starter and can work independently
• Proactive and positive attitude
• Able to work in a fast-paced environment, organised
• Well presented

Why choose us?

Put simply, we are a business who are a global leader in our industry on the cusp of a period of growth, innovation and evolution and we have no plans to slow down anytime soon. We develop innovatively crafted, data-driven cloud software solutions for some of the best and most well-known automotive brands across the globe. The day-to-day varied work coupled with our relaxed, informal, yet high-performing environment are the key things that make our team happy.

Benefits:

• Central Sydney CBD Office location (5 mins walk from Wynyard Station)
• Competitive remuneration
• Exceptional potential for career growth
• Health and Wellbeing benefits
• Work-life balance with hybrid working
• Internal reward and recognition programs run qaurterly.

Please note that you must have full Australian working rights to be eligible for this role, and only candidates who meet the above criteria will be contacted.

Infomedia is an equal opportunity employer and welcomes all qualified applicants. Infomedia does not discriminate on grounds of race, religion or belief, ethnic or national origin, disability, age, marital, domestic or civil partnership status, sexual orientation, gender identity, or any other basis as protected by applicable law.